Location: Newcastle, NSW
Employment Type: Full Time
About the Role
We are partnering with a highly respected national law firm seeking three experienced Legal Secretaries to join their growing Newcastle team. These roles will support specialist personal injury lawyers across Public Liability, Workers Compensation, and CTP matters.
If you thrive in a fast-paced legal environment, have strong organisational skills, and are passionate about supporting clients during challenging times, this is an excellent opportunity to be part of a supportive and collaborative team.
Key Responsibilities
Legal & Administrative Support:
• Prepare, edit, and proofread legal documents and correspondence
• Manage file opening/closing and ensure compliance with firm procedures
• Draft court documents and assist with lodgements
• Handle dictation and transcription efficiently
• Maintain accurate filing and document management systems
Diary & Practice Management:
• Schedule appointments, manage calendars, and coordinate meetings
• Track deadlines and ensure timely follow-up on key dates
• Assist with billing, time recording, and monthly invoicing
Client & Team Interaction:
• Act as a first point of contact for clients with professionalism and empathy
• Liaise with courts, experts, and other external parties
• Work closely with lawyers to ensure smooth progression of matters
What We’re Looking For
Experience:
• Minimum 3 years’ experience as a Legal Secretary (personal injury preferred)
• Strong familiarity with litigation processes and court documentation
Skills:
• Proficient in Microsoft Office Suite and legal software (LEAP, Affinity, or similar)
• High attention to detail and excellent organisational skills
• Ability to manage multiple matters and competing deadlinesPersonal Qualities:
• Professional, reliable, and proactive
• Empathetic when working with injured clients
• Strong team player with great communication skills
What’s on Offer
• Competitive salary based on experience
• Join a friendly and supportive Newcastle team
• Ongoing training and career development opportunities
• Work-life balance and modern office environment
How to Apply
If you are a skilled Legal Secretary looking for your next step in personal injury law, we’d love to hear from you.
📧 Email your CV to Lyka Viaje at lyka@nrol.com.au
📞 Or call me directly on +61 485 867 261
Let’s have a confidential chat about your next career move.
